Certificate Essay

Whilst the layout of reports is often a personal or corporate matter, it is wise to follow a few simple rules. )The report should have a beginning, middle and end. b)It should be laid out in a manner that makes it easy to read (e. g. a title, sub headings, references to observation sheet where necessary). c)Any recommendations are usually left until the end. This allows the busy manager to skip all the wordy report and look at the ‘bottom line’. 2. Relevant topics. It is important to remember the purpose of this report. The majority of faults found during the inspection will be of a minor nature, which would be rectified by the workforce supervisor. The secret of a good report is identifying those matters, which will need management action. Typically, these would include: a)Anything that has a cost implication, e. g. the need to budget for rebuild, the need to provide lockers etc. b)Possible breaches of legislation, e. g. All portable electrical equipment should be regularly tested, a requirement of the Electricity at Work Regulations 1989. c)A breakdown of procedures, e. g. PPE not being booked in and out of stores, a requirement of the workshop. )Poor supervision, e. g. Personnel working without PPE. e)Underlying problems, e. g. Attitude of workers regarding tidiness. There is a need for further training to highlight the need for good housekeeping 3. Cost implications. One of the most important factors associated with convincing management about taking action is the cost implication. If you can assure the reader that the action necessary will cost little or nothing, then the chances of agreement to the action is almost certain . The above, notwithstanding, if there is a substantial cost implication then it is necessary to highlight the fact to enable plans for future budgeting to be made. 4. Relevant legislation. As with the cost implications above, highlighting Possible breaches of legislation will often lead to management action. It is necessary to ensure that the legislation quoted is relevant, however. 5. Strength of argument. By producing a well balanced, logical report encompassing all of the above points, it should be enough to convince most managers that action needs to e taken. (it should be noted that in real life situations there are certain managers who will never be convinced, short of an accident happening, of the need for good health and safety practice.